Registration guide

Registration is open from Wednesday 1st March and the booking system can be found using the link below. As you go through the process, you will be able to select preferences for events, accommodation and additional delegates.

Key Dates

Presenting delegates' registration deadline 8th June 2017
12th ICTP in Cambridge 17th-22nd September 2017

 

Registration Fees

Professional Standard £980
Student Standard £810
Accompanying People (registration only) £345
Accompanying People (registration and tours) £630
 

 

Here is a step by step guide to our registration process:

Booking as a professional delegate only

  • Go to this address
  • Register on the Cambridge University store
  • If you are presenting a paper at the conference, please use the same email address for registration as for the submission system
  • Select the professional delegate category
  • Select your accommodation as required. Please note that double rooms will only be available to delegates attending with a registered accompanying person.
  • Complete the questionnaire to confirm your preferences at the conference events, social programme, and for the industry tour
  • Add your booking to shopping basket and confirm payment card details
  • Wait for email receipt to confirm your registration and payment

 

Book as a delegate travelling with your partner (accompanying people)

  • Go to this address
  • Register on the Cambridge University store
  • If you are presenting a paper at the conference, please use the same email address for registration as for the submission system
  • Select the professional delegate category
  • Select your accommodation as required
  • Complete the questionnaire to confirm your preferences at the conference events, social programme,  and for the industry tour
  • Complete the questionnaire and make sure you note any request regarding double/twin accommodation if required
  • Add your partner as accompanying people registration only or accompanying people registration and tours
  • Complete the questionnaire for the accompanying person
  • Wait for email receipt to confirm your registration and payment

 

Book as a student

  • Go to this address
  • Register on the Cambridge University store
  • If you are presenting a paper at the conference, please use the same email address for registration as for the submission system
  • Select the student delegate category
  • Select your accommodation as required
  • Complete the questionnaire to confirm your preferences at the conference events, social programme,  and for the industry tour
  • Add your booking to shopping basket and confirm payment card details
  • Wait for email receipt to confirm your registration and payment

 

You can also book for several delegates and guests to attend in one transaction by first adding one attendee (with preferences) and then clicking 'Add another delegate' to select the preferences for the additional individuals.

Before September 2017, you will be emailed a login for the Delegates' Area on the ICTP website. This will allow you to access conference specifics like the programme, list of participants, maps of the buildings and abstracts. If you don't receive this login, please contact us at admin@ictp2017.org.

 

 

Frequently Asked Questions

Q: I need to amend my booking, who do I contact?

A: Send an email to admin@ictp2017.org with your booking reference and details of your requested changes.

 

Q: Can I receive an invoice so that the fee may be paid by transfer?

A: Unfortunately, the University’s booking and finance system does not allow us to offer the option of payment by invoice. When this happens for our own staff, we advise them to apply for a cash advance and transfer this to their personal account and then pay with their own credit cards, or pay with their own credit cards and then claim back the expenses. Our apologies for any inconvenience this may cause.

 

Q: I’ve lost my username and password, how do I retrieve these details?

A: Go to this address and enter your email to request a password reset. If this fails, please email admin@ictp2017.org.

 

Q: I can no longer attend the conference, how do cancel my registration and get a refund

A: Please contact admin@ictp2017.org with your booking details.

 

Q: I changed my dietary preferences, how do I tell the conference organisers?

A: If you do need to cancel, please send an email to admin@ictp2017.org with your booking reference and your changes.

 

Q: Can I book college accommodation for the night of Friday 22nd September?

A: Unfortunately we are unable to offer accomodation for the Friday night due to another event. Industry Tours will each drop at a major city / station.

 

Q: Do I need a visa to travel to the UK?

A: Please see our visa information page for guidance.

 

Q: I have another question which has not been answered here.

A: Please send an email to admin@ictp2017.org.